Exhibitor Terms and Conditions

Quick Links

Reserve a Booth button Exhibitor Prospectus button Exhibitor Terms and Conditions
Booth Map button Discounted Hotel Information button Exhibitor FAQ button
Registered Exhibitor List button Registered Exhibitor Information button Corporate Affiliate Program button

PERSONAL ACCOUNTABILITY COMMITMENT

BY ATTENDING THE CITE 64TH ANNUAL CONFERENCE, YOU AGREE TO ABIDE BY AND ENGAGE IN CERTAIN HEALTH-AND-SAFETY-BENEFICIAL CONDUCT WHILE ATTENDING THE EVENT. THIS INCLUDES, BUT IS NOT LIMITED TO, SUBMITTING TO DAILY TEMPERATURE CHECKS, WEARING A MASK AT ALL TIMES IN PUBLIC AREAS, ENGAGING IN APPROPRIATE PHYSICAL DISTANCING AND NOT ATTENDING THE EVENT IF YOU ARE ILL OR HAVE BEEN RECENTLY EXPOSED TO COVID-19.

DUTY OF CARE AT THE CITE 64TH ANNUAL CONFERENCE

CITE CONSIDERS THE SAFETY OF ALL THOSE ONSITE AT THE 64TH ANNUAL CONFERENCE AS OUR TOP PRIORITY, OUR DUTY OF CARE IS A LIVING DOCUMENT THAT WILL CONTINUE TO EVOLVE, INCORPORATING INNOVATIVE FEATURES THAT WILL FURTHER ENHANCE THE ONSITE EXPERIENCE AND SAFETY FOR EVERYONE IN ATTENDANCE. THE FOLLOWING ARE LIKELY TO BE IN EFFECT:

  • TEMPERATURE CHECKS EACH DAY BEFORE ENTERING THE EVENT FACILITIES
  • COVID-19 HEALTH SECURITY PLAN
  • REUSABLE AND/OR DISPOSABLE MASKS WILL BE PROVIDED BY CITE AND OUR HOST FACILITIES
  • YOU ARE ALSO ENCOURAGED TO BRING YOUR OWN PREFERRED MASKS.
  • HAND SANITIZER STATIONS WILL BE POSITIONED THROUGHOUT THE MEETING SPACE.
  • RESPONSIBLE FOOD & BEVERAGE, SEATING, AND BARRIERS FOR MEETING AND MEAL SPACES.
  • APPROPRIATE SIGNAGE TO REINFORCE SPATIAL DISTANCING AND OTHER SAFETY REMINDERS.

CITE reserves the right to prohibit registration or attendance to the current conference or any future conference, virtually or in person.

Code of Conduct

CITE values the participation of all those present and is committed to providing a safe, productive, and welcoming environment for all attendees and CITE staff. All participants, including, but not limited to, attendees, speakers, volunteers, exhibitors, CITE staff members, CITE Board Members, service providers, and all others are expected to abide by this Code of Conduct. This Policy applies to all CITE meeting-related events, including those sponsored by organizations other than CITE but held in conjunction with CITE events, on public or private platforms. 

CITE has zero-tolerance for any form of discrimination or harassment, including but not limited to sexual harassment by participants of our staff at our meetings. If you experience harassment or hear of any incidents of unacceptable behavior, please let a CITE staff member or Board member know.

Expected Behavior is:

  • Demonstrate respect and consideration for all people.
  • Listen well to others. Make room for a diversity of voices in group discussions, on panels, and the like. Facilitators invite but be sensitive not to pressure those who have not communicated to do so. 
  • Be collaborative. Be mindful not to exert dominance over others. Consider the effect of relationship, position, experience, and privilege power differentials, and other factors to avoid dominance.
  • Demonstrate that differing perspectives are values - critique ideas (not people).
  • Demonstrate welcome for a diversity of individuals and their identities - pay attention to whether individuals of many identities and roles are included on panels, leading sessions, being called on when they raise their hands, and having their points considered.
  • Report conduct concerns so that they can be addressed responsibly and timely.
  • Respect confidentiality of the identities of any individuals involved in a conduct concern, while it is being reviewed and addressed.
  • Answer questions about conduct concerns in a forthright and complete manner (e.g., when registering or during a review of concerns); and
  • Immediately comply if any leader or facilitator of an activity/session, any official of the venue, or any Society official directs a participant to stop a behavior or comment. Please comply when directions are made to implement this Policy or the venue's policies. After Participants comply, they may raise any questions or concerns to a Meeting Official.

Unacceptable Behavior is defined as:

  • Harassment, intimidation, discrimination in any form.
  • Verbal abuse of any attendee, speaker, volunteer, exhibitor, CITE staff member, service provider, or other meeting guest.
  • Making generalizations or reinforcing stereotypes about people who are different from you.
  • Personal attacks or offensive verbal comments.
  • Excessive intoxication that causes a disruption in event related activities or involving the local authorities including but not limited to police or EMT services.

In addition, participants are asked to adhere to the following rules:

  • The recording or transmissions of any education sessions, presentations, demos, videos, or content in any format is strictly prohibited.
  • Disruption of presentations during sessions, in the exhibit hall, or at other events organized by CITE throughout the virtual meeting. All participants must comply with the instructions of the moderator and any CITE event staff.

CITE reserves the right to take any action deemed necessary and appropriate, including immediate removal from the meeting without warning or refund, in response to any incident or unacceptable behavior, and CITE reserves the right to prohibit attendance at current or any future meeting, virtually or in person.

Response to Unacceptable Behavior

If a participant engages in unacceptable behavior, CITE may take any action deemed appropriate up to and including expulsion from the whole event, and possibly all future events, without refund of any fees.

Duty of Care at the CITE 2024 Annual Conference

CITE considers the safety of all those onsite at the 2024 Annual Conference as our top priority. Our Duty of Care is a living document that will continue to evolve, incorporating innovative features that will further enhance the onsite experience and safety for everyone in attendance. CITE remains steadfast in its commitment to working with local health officials to adhere to all public safety guidelines. Please be advised that CITE's policies may change in cooperation with these guidelines. This may include, but is not limited to, face coverings, social distancing, and proof of COVID-19 vaccination and/or negative COVID-19 tests. Updated guidelines will be provided to all attendees, speakers, exhibitors, and vendors promptly when they become available.

Personal Accountability Commitment

By attending the CITE 2024 Annual Conference, you agree to abide by and engage in certain health-and-safety-beneficial conduct while attending the event. Failure to comply with safety guidelines may result in removal from the conference at the discretion of CITE personal.

Media Release

By attending the 2024 Annual Conference, I hereby grant my permission and consent to California IT in Education ("CITE") and its affiliates, officers, agents, and employees to photograph, video record, or audio record me.

Privacy Policy

Introduction

California IT in Education ("CITE") respects the privacy of its members and all professionals who participate in CITE's conferences and events. This Privacy Policy ("Policy") describes our practices in connection with information we collect through our mobile application. This Policy describes the manner in which the data you share through the mobile application will be used. This Policy does not apply to information collected by any third party, including any third-party application or content (including advertising) that links to or is accessible from our mobile application or website.

What Types of Personal Data do we Collect?

Our application only collects personal data that is necessary for your event registration. This includes but may not be limited to an individual's name, organization, title, postal address, e-mail address, telephone number, fax number, and credit or debit card number ("Personal Data"). Please note that by submitting Personal Data through the mobile application or website, you give your consent that all Personal Data submitted may be processed and/or shared with CITE and its service providers in the manner and for the purposes described in this Policy. If you do not agree with this Policy, you may choose not to register and use CITE's mobile application.

How to we Collect and Use Data?

Data is collected when an individual or organization registers and explicitly enters personal data onto the mobile application or information is input automatically through commonly used information gathering technologies, such as cookies. CITE may use or disclose the personal information it collects for one or more of the following business purposes:

  • To fulfill or meet the reason you provided the information, such as registration for an event. We will also use information to process payment for event registration. We may also save your information as it relates to your attendance at our events.
  • To provide support and develop our mobile application.
  • To process requests, purchases, transactions, and payments and prevent transactional fraud.
  • To provide you with support and to respond to any inquiries, including to investigate and address your concerns and monitor and improve responses. 
  • For our internal business purposes that include administering access and use of our mobile application, data analysis, securely identifying users upon logging onto the mobile applications, enhancing or modifying our mobile application, billing for services, and furthering CITE's mission.
  • With the express consent of a user, information gathered may be used to send users updates regarding events, newsletters, and related notifications. 
  • As otherwise required by law.

We may also aggregate information from registrants and the use of our mobile application in order to improve our events and mobile application.

None of the aggregated information contains personal data.

Is Data Ever Shared with of Sold to Third Parties?

We will not share, sell, or trade any information with third parties for any promotional purposes. Data may only be shared to the extent necessary to fulfill the business purposes outlined above.

How Long Does CITE Store Personal Data Collected?

We store information for 30 days following the conclusion of an event, unless a registrant has provided express consent to receive newsletters or other communications regarding CITE, its mission, and future events, or an individual has chosen to maintain an account or membership with CITE through the mobile application. 

How Can Individuals Access or Delete Personal Data?

Individuals may delete their accounts on the mobile application, whereafter, CITE will cease to store any Personal Data provided through the individual's account. Individuals may otherwise access, correct, or delete their data by contacting CITE at the following e-mail address: conference@cite.org. The information collected by CITE is collected for the purposes outlined in this Policy and include information from the following categories:

  • Identifiers such as names, postal addresses, IP address, e-mail address, or other similar identifiers.
  • Commercial information, including records of registration for events or related services.
  • Internet or other electronic network activity information.
  • Geolocation data.
  • Professional or employment-related information.
  • Education information.
  • Inferences drawn from the information identified above.

How Does CITE Use Cookies and Similar Technologies?

We may use cookies and other tracking technologies on the mobile application to help customize the application and improve your experience; some cookies are strictly necessary, while others serve to enhance performance and improve functionality. When you access the mobile application, your personal information is not collected through the use of tracking technology. Most browsers are set to accept cookies by default. You can remove or reject cookies, but be aware that such action could affect the availability and functionality of the mobile application. 

How Does CITE Safeguard the Data Collected?

We follow generally accepted industry standards to protect Personal Data submitted to us. Our mobile app is administered by Cvent, Inc. For more information on how your Personal Data is protected, please visit https://www.cvent.com/en/cvent-global-privacy-policy. Please be aware, although CITE strives to safeguard your information to the fullest extent possible, CITE cannot guarantee complete confidentiality or privacy with respect to any of your Personal Data or other information provided through its mobile application.

How Does CITE Publicize Changes to its Privacy Policy?

This Policy is effective as of 10/18/2021. We will update this Policy to reflect changes to our information practices. If we make any material changes we will notify you by means of a notice on this website thirty (30) days prior to the changes becoming effective, or by e-mail (sent to the e-mail address specified in your account) seven (7) days prior to the changes becoming effective. However, any changes to the Privacy Policy are effective immediately upon publication. We encourage you to periodically review this page for the latest information on our privacy practices. Your continues use of the mobile application constitutes your acceptance to this Policy and any updates or changes implemented.

Contact Us

If you have further questions regarding CITE's Privacy Policy, you may contact us at conference@cite.org